Knowledgebase
Instructions: Cost Share on Sponsored Projects
Posted by James Reisert on 26 April 2010 01:50 PM
 

Federal regulations and agency guidelines (Office of Management and Budget (OMB) Circular A-21 and A-110) require entities to properly account for cost share and matching (third party cost sharing) information.  The purpose of this policy is to provide guidance to University staff to ensure their compliance with federal laws and regulations. This document establishes requirements for the identification, funding, accounting and reporting of mandatory, voluntary committed cost sharing, and in-kind/matching requirements associated with sponsored projects. See OMB A-110 Section C.23.  To adhere to standards of consistency, cost sharing and matching on projects without federal sponsorship will be handled in the same manner as federally sponsored projects.

 

 

 

Policy

Cost Sharing on Sponsored Projects Policy
Full text of the University Policy on Cost Sharing.

Training

Cost Share and Matching Training
Presentation on importance of properly accounting for cost share and the Annual A-133 Audit.

Instructions

Setting Up Companion (GM) Cost Centers
Basic instructions on settgin up and accounting for cost share using GM cost centers.

Guidelines

Salary Limitation on Grants, Cooperative Agreements, and Contracts

 NIH guidance on salary limitation

Salary Cap Summary (FY 1990 - FY 2011)

Table of applicable salary cap [pay levels to be used in cost share calculation.

FAQ: NIH Salary Cap in FY2012

Questions and instructions from NIH regarding the Executive Level II salary cap on grant awards with an initial issue date on/after 12/23/2011.

Forms

Salary Cap Worksheet

Worksheet to assist with the calculation of payroll distribution for salary cap and cost share.
Cost Center Maintainance Form
This form is used to request companion GM account for cost share.

 

 

 

NOTE:  The University wants to minimize cost sharing/matching on sponsored projects. It should only be offered if mandated by the sponsor or needed to accurately reflect the resources required to conduct the project.  Because cost sharing involves use of departmental or collegiate funds, department heads or deans may impose limits on the amount of cost sharing volunteered by faculty and staff in their units.  Cost share is a commitment of University resources and must be approved by Campus Finance Offices and if the commitment exceeds $100K the Senior Vice President, Chief Financial Officer and Treasurer.   


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